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--- tags: FtO, g0v-intl --- # TW-KR-JP Meet&Hack 2019-03-30 meeting * last meeting: [2019-02-23](https://g0v.hackmd.io/3MgM6M5NS02fbtaP1wLDqQ) * [Organizing plan](https://g0v.hackmd.io/FyvU-oD-SS-rF_7_oOF2Ig) ## Agenda * [ ] Reviewing [organizing plan](https://g0v.hackmd.io/FyvU-oD-SS-rF_7_oOF2Ig?both) * [x] Review the action items at the [last meeting](https://g0v.hackmd.io/3MgM6M5NS02fbtaP1wLDqQ) * now: 14 ppl have submitted to the google form (chihao + pm5 + isabel + one OCF friend) * JP(hal): 10 ppl will join (nao + mami + hal included) * TW: g0v, OCF * KR: Seul(dot face)..around 3 ppl?(not sure yet) * google form isn't an official registration but a survery. * [x] Things to check during the 4/12-13 trip to Okinawa: * [ ] capacity: hotel 40 ppl, venue 60 ppl * [ ] we have to confirm how many ppl will actually be there by end of APR. * [ ] internet access, power supply, tables, chairs, and anything else? * [ ] check hotel payment method (how to pay deposit, rest of $), what kind of invoice? how to make payment to the Hotel * [ ] food * [ ] transportation * [ ] rough agenda* * [x] Confirm the name: **Facing the Ocean *Meet & Hack* 2019 @Okinawa** * GJ: bcs of the name "hackathon", some Koreans think 'Should I code? but i'm not a developer. * chihao: host hangouts to talk to ppl so they are not nervous..explain what we actually mean by 'hackathon', what we are going to do * pm5: it's not hackathon..in mandarin. We just add "-thon" to anything we want do. [NAMING IDEA #1] * facing the ocean and anything else? / facing the ocean whatever * Facing the Ocean / Face the Ocean / Ocean-facing / We are the Ocean / We the Ocean / People of the Ocean / * Pacific People / Pan-Pacific of People (PPoP) / People of the Pacific Ocean?(PPO) ?????? / Pacific Ocean People?(POP)?????? * Pooooop? 💩 * ~~Plenty People of the Pacific Ocean Ensemble (PPPoE)~~ [NAMING IDEA #2] * **meet-and-hack** * chihao+1 / hal+1 /mami+1 /pm5+1 * hal: hack-day (no thon) hackdays * chihao+1 /pm5+1 /hal+1 * civic hackers' meetup * mami+1 * whatever * chihao+1 /gj+1 * anything goes * gj+1 * hack-and-chill * gj+1/hal+1 * ELSE: meet-up, network, networking, hang-out, hacking party, beach party, party at the beach, ideathon, civictech day for PPoP, day1 for PPoP, hangout-thon, Civicthon, brain work-out days lol, prepare-thon, Okinawathon, asian civic tech festival, Open civic day, Okinawa whatever * [ ] Registration ~~How many friends will attend from KR-TW-JP?~~ * Open registration on 4/1 * Notify 14 early responders * Use FCFS to decide who gets free accommodation * reserve 15 ppl(5 for each country), they will be funded. * notify ppl on the early survey that formal registration is open * you will pay for your own flights * we have transportation from the airport to the hotel. * we will provide food during the event * [x] When to start the formal registration? Early April because we need to confirm the number of ppl before the end of April.deadline: 4/20. * [ ] List of Organizers/staff during the hackathon. * [ ] livestreaming: 3 volunteers * [ ] driving: no one yet(maybe Japanese participants) * [ ] Budget proposal * [ ] still checking on the process (but expected to submit by end of APR) ## Action Items - [ ] next meeting 14th, April(8pm TW, 9pm JP, 12pm UK) ~~or April 12(friday), if we are still sober~~ - [ ] make formal registration form @pm5 @chihao (@gj) - editing 3/30~3/31 - open 4/1~4/20 - [ ] close registration by 4/20 - [ ] start to host community hangout? - the 1st: someday in APR? - [ ] send out the form - [ ] ask hotel how do they accept deposits - [ ] confirm # of ppl with hotel & venue - [x] rename? - [ ] explain hackathon in organizing plan & formal registration (expectations: eating, networking, beer,...) ## Registration form * basic info.: name, country, email, diet preference, .. * logistics: * do you need accomodation? * if say yes, * if say no, * how many ppl are you with? * if say alone, * if say with someone.. * notice: * 0. what can be covered/ what can not be * 1. you might have to accept what type of room will be given(single/4 beds/7 beds room)[hotel website](https://ar-okinawa.com/home-en/) * 2. if we have enough room for your family, you can stay but have to pay for them; if we do not have rooms for them, then you cannot stay. * travel info..?

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